Third International Conference on

3D Digital Imaging and Modeling

 

May 28 - June 1, 2001

Loews Le Concorde Hotel, Québec City, Canada

 

 

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Dear Program Chairs,

To Begin

From your main menu, you can view or edit your user record, or view, edit or create papers (please do not click "Create a new paper submission" after the deadline has passed).

Please make sure your personal user record is complete (see the Author FAQ for detailed information on the fields). You will find the commands to view and edit your user data about halfway down your main menu page.

As a program committee chair you have extra commands available:

• "Show all users"

Shows a list of all users registered with the 3DIM2001 technical papers web site, including authors, chairs, Program-Chairs and PC members (as long as they have filled in their user record). The list is sorted alphabetically by UserID and gives the full name, keywords and comments entered by each person. If you click on the UserID you will see the complete user record.

• "Show all papers"

Shows a list of all papers under consideration for 3DIM2001, sorted by paper number. Incomplete records have now been hidden. Click on the paper number to see additional information, including time stamps.

• "Show submission status and track summary information"

Shows a short summary of number of papers submitted number assigned to each track. It also shows the distribution of papers in each track as entered by the authors.

• "Show all paper recommendations"

Paper recommendations are the Program Committee records, entered and edited by the chair and program-chairs. This command shows a list of all the program-chair recommendation reports for all papers under consideration. The papers are sorted by recommendation number. This page shows the title, authors (and contact), owner of the paper (IDs of people who can edit the paper), paper comments, buttons for downloading a copy of the paper, the track to which the author submitted the paper, the track to which the paper was actually assigned. Click on the 'R' number to view the full recommendation record; click on "edit" to take a shortcut to the edit menu for the recommendation record; or click on "paper" to take a shortcut to the paper record.

• "Show paper assigned to Program-Chair 'XXX'"
• "Show paper assigned to Program-Chair 'XXX' with author affiliations and abstracts "

These are your Program Committee records. You have two choices. The first gives you a list of all the program-chair recommendation reports that you are responsible for. The format is a slightly simplified version of the "Show all paper recommendations" command. Click on the 'R' number to view or edit the full recommendation record. The second choice provides more detail on each paper on a single page. The program chair sees all the tracks, listed by track, instead of these commands.

• "Show status of refereeing (by paper)"

Shows an overall summary of the reviewing so far. For each track a list of papers is given along with the referee status (number of referees assigned, number of complete reviews, and number of review records that have been created but not marked complete). For each paper you will see the number of referee assignments and the number of reports: "X / Y", where X is the number of completed reports and Y is the number of total reports created (partial or complete). If a referee has not yet created a report record, the number of reports will not equal the number of assignments. Clicking on the paper number takes you to the program-chair recommendation for that paper to see which referees have not yet created a report. Summary data appears at the bottom of the page.

• "Show status of refereeing (by pcmember)"

This menu only shows papers in your track. For each PC member to which you have assigned a paper, you will see a list of papers that you assigned to them and some summary information. Clicking on the paper number takes you to the program-chair recommendation for that paper. The PC chair does not have this menu choice.

If you have not already done so, download a copy of your papers to make sure you can view them. There are at least 3 copies of most papers: the one submitted by the author (PostScript, PDF); and PDF and PostScript (where appropriate) copies created here in our labs at NRC. If you are unable to use any of the copies please let us know ASAP.

Assigning Your Referees

Remember: each paper gets at least 3 reviewers.

To assign your referees, go back to either of the "Show paper assigned to Program-Chair ..." pages from your main menu and click on the paper recommendation number (e.g. the "R 6" button for paper 6). Click "Edit record".

Hint: You may record helpful notes in the "Optional Comments" at any time. They can be seen by any program-chairs (not explicitly excluded at the bottom of the page) who clicks the 'R' button.

Click the "Select Referees" button (about halfway down the page). You will be taken to a second form where you can select your referees. Scroll down the list or use the Find command (they are sorted by last name).

Please choose at least three referees, which may include yourself.

PC members can delegate the reviewing of a paper to a close colleague or student, but the PC member is still responsible for the review and should be familiar enough with the paper to be able to defend the review (see the PC member instructions for details).

Avoid conflicts of interest. This can be difficult to detect; you'll have to rely on your PC members to alert you of conflicts that you may not be aware of. Note that every paper authored by a track program-chair has been assigned to a different track.

Click the boxes next to the names to select them. When you have chosen all three names, click the "Submit Data" button at the bottom of the page. Verify that your information is correct.

Please send each of the members of your program committee a message telling them their assignments are ready. You do not need to send them their paper numbers or detailed instructions; this information is on the web. They have already received their account names and passwords by a separate e-mail.

Hint: Among the chairs and program-chairs, we are very open about our refereeing process. Unless explicitly excluded, all program-chairs have full access to all recommendation records. However, every entries are logged. You may use the "Show record history" button to monitor access to the records you are responsible for. Contact us immediately if you believe there is a problem.

Reviewing the paper

Making Your Recommendation

When all your referee reports for a paper are marked complete, you can then make your final recommendation. Read the referee reports (click "Report" under each name on the recommendation page).

Note: Each PC-member to whom you have assigned a paper will be able to view the recommendation record and all the reviews for that paper. (We have asked that they do not read the other reviews until they have completed their own, but it is not enforced.) You may use this feature as you see fit. Some examples are:

• Initiate an e-mail discussion among the reviewers before making your recommendation;
• Make an initial recommendation and invite the reviewers to comment; or
• Solicit opinions from other members on your program committee (to do this you will need to add them as reviewers of the paper, but be aware that we expect all reviewers to read the paper and submit a report).

We can monitor the progress of refereeing via the web site, but it would helpful if you could let us know when you have completed your recommendations. Send an e-mail to the Program Committee Chair, Pierre.Boulanger@nrc.ca.
 

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